Bylaws

DUBOIS FAMILY ASSOCIATION BY-LAWS:

Article I. Name and Location
1. The name of the association is the DuBois Family Association, Inc.
2. The Association shall maintain an office,the location of which may be authorized
by the Executive Board,subject to such rules and regulations as the Board may
prescribe.
ArticleII.Purposes oftheAssociation
1. To provide funds for the acquisition, restoration and endowment of the DuBois
homestead (the Old Fort) in New Paltz, New York and of such other structures as the
Association may vote to acquire, as a memorial or memorials to Louis DuBois,
Jacques DuBois and Francoise Billiou.
2. To assemble, maintain/update and publish the genealogy of the DuBois family.
3. To preserve and advance our Huguenot heritage and ideals in education, freedom of
thought and family life.
4. To maintain an accurate record of members.
5. The title of all property acquired shall be vested in the DuBois Family Association,
Inc.
Article III. Fiscal Year and Dues Year
1. The fiscal and dues year shall be January 1 through December 31.
Article IV. Membership,Dues,Donations
1. Descendants of Louis, Jacques and Francoise and their spouses are eligible for
membership, together with all others who wish to advance and contribute to the
purposes of the Association.
2. Definitions:
(a) “Member in good standing” is a member current with dues;
(b) “Member in arrears” who has not paid dues as of January 1 of the current fiscal year
is a member delinquent up to two years with dues payments;
(c) “Terminated member” is a member two years or more delinquent with dues.
3. The amount of dues by category may be changed by the Executive Board.
4. All donations shall be made in the name of the DuBois Family Association, Inc.
5. Membership shall be terminated for failure to pay dues for two consecutive years,
provided the member has been given notice previous to the termination.
6. Dues notices should be sent to members no later than 60 days prior to due date i.e.
January 1. Delinquency occurs if dues are not paid by that date. Two consecutive
years of unpaid dues results in termination of membership per Article IV of the
DBFA by-laws.
Article V. Meetings of Members and Officers
1. The biennial meeting of the Association for the election of officers shall be held at New
Paltz,New York. Notices thereof shall be sent to each member in good standing by the
secretary.
2. If the Executive Board cancels the biennial meeting due to lack of attendees, balloting
for election of officers shall take place by mail.
3. Notification of cancellation of the biennial meeting shall be posted on the Association
website.
4. The Executive Board may fix another date for the biennial meeting on 45 days’
notice to each member in good standing.
5. Officers will meet semi-annually, by phone or in person, with other meetings as
needed.
6. Special meetings of members may be called by the Executive Board of the
Association or the president on 10 days’ notice to each member.
7. Members will be informed of officer candidates by newsletter and/or by the
Association website.
8. For the purposes of the meetings of the Executive Board, a quorum will be defined
as a majority of the members of the Executive Board. A quorum is required to
conduct business all Executive Board meetings.
Article VI. Officers and Executive Board
1. The officers of the Association shall be a president, up to five vice-presidents, a
secretary and a treasurer. These officers shall constitute the Executive Board.
2. The offices of secretary and treasurer may be combined. The term of office shall be
two years for each position. The same person may be re-elected at the end of his/her
current term.
3. The Executive Board will have the authority to manage the affairs of the Association
and to make all decisions by and for the Association during the period between
biennial meetings, unless such decision would be in violation of the requirements of
these bylaws.
4. The Executive Board will have the authority to authorize expenditures of up to
$1000 without a vote of the general membership.
Article VII. Duties of Officers
1. President. The president will preside at all general, executive and special meetings
of the Association. The president will serve as an ex-officio member of all
committees, with the exception of the nominating committee. The president will be
the principal executive officer of the Association and will supervise the work of all
other officers. The president will be a mandatory signatory on the Association’s
checking, savings, or other financial accounts.
2. Vice Presidents. Vice presidents may be elected to fill special roles as needed.
3. Secretary. The secretary will maintain all correspondence, minutes and records of
the Association, including the membership records and categories and mailing list.
The secretary will be responsible for notifying the membership of the biennial and
any general meetings. The secretary will be responsible for tallying and recording all
election or special issue ballots.
4. Treasurer. The treasurer will be responsible for collection of membership dues and
other Association monies and will maintain accurate records of the Association’s
bank accounts and other funds. The treasurer will pay the authorized expenses in a
timely manner and notify Secretary of dues paid. The treasurer will be mandatory
signatory on the Association’s checking, savings, or other financial accounts.
5. The duties of the officers shall be those usually performed by like officers in
corporations, together with any others assigned to them by the Executive Board of
the DuBois Family Association, Inc.
6. The secretary or a representative designated by the secretary shall attend all
meetings of the membership and the Executive Board to carry out the duties of that
office.
7. The president shall appoint a genealogist and such committees as the president and
the Executive Board deem appropriate. They will serve at the pleasure of the
president.

 

Legal requirements of Board members: